If you're a business owner in Washington and you're considering changing your business name, there are a few steps you need to take to make sure the process goes smoothly. Whether you're launching a rebranding effort, adopting a new way of doing business, or seeking to change the entire identity of your business, the process of changing your business name requires navigating some legal hurdles. In this article, we'll break down all the steps it takes to change your business name in Washington, to make the process smoother for you.
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Step 1: Check Name Availability
Before going ahead with changing your business name, you need to check that the new name is available. You don't want to go through the whole process only to discover that the name you have chosen has already been taken. Fortunately, Washington Secretary of State has an online portal where you can search business name registration to find out if anyone has already taken the name. In Washington, you cannot register a business name that is already registered. Hence, it is wise to first confirm the availability of your preferred name before proceeding to book an appointment
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to secure the said name.
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Step 2: Register your New Name
Once you have searched and verified that your preferred business name is available for use, the next step is to register your new company name with Washington Secretary of State. To do so, you need to register a trade/fictitious name through Washington’s Business Licensing System or submit Articles of Amendment. This requires a small fee.
If you have filed your business’s original registration or their annual report, there is no need to file the articles of amendment. Keep in mind that Trade names and fictitious names didn't substitute the legal entity names. Changing legal entity like changing of Corporation or LLC in Washington need to folllow the applicable bylaws and timeline as amended normally or notify Department of Revenue if the legal name changed.
Step 3: Notify the State of Washington and Federal Agencies
Once you have registered your new business name, the next step is to notify all necessary parties that your name change has been implemented. You must notify the State of Washington as soon as possible. Its requirement varies based on your type of business structure.
Surgical Corporations, LPs, LLCs, and LLPs all require notifying the Corporations Division by completing Schedule 16 and file it either by mail or online. This hassle-free process only incurs a minimum fee.
Additionally to Corporations Division Washington Department of Revenue, you also need to inform the other federal agencies, e.g., the Internal Revenue Service (IRS), the Social Security Administration (SSA), and the Washington Employment Security Department of name change.
Step 4: Update Necessary Documents and Official Forms
It doesn't only have to be that you inform various agencies of your name incorporating change. It is necessary to update and edit necessary forms. This task necessitates ample time because different parties or government agencies would require several documentation updates on particular documents to represent the new business name put in effect. Here are some of the known and essential documents that typically request an immediate update:
* Contracts
* Legal Agreements
* Employee Contracts
* Deeds
* Business Plans
* Leases
* Account updates and banking account
Step 5: Update Your Public Information Notices
A very crucial point is to inform people of the changes regarding a business’s name. One who told what came by innately to update about the new branding could imminently showcase some points of advert dropping sales into your business account. It’s best to have a plan before announcing the name change. The right steps to retake are usually on an accumulation of online media amendments from Website and Blog if any, or across Social Media platforms should be bestowed proper priority accordingly, i.e., working smoothly with new media finishes hold off with the former branding statement while shifting drastically.
In Closing
Changing your business name is an important decision that may significantly impact your Washington-based business direction or financial profile over a long undertaking drastically. One frequently needs to adjust several account guidelines apart from updating logos, corresponding promotion channels, and so forth. So, While certain steps can be ambiguous, feel free to reach out to the handling professionals for assistance as it can sometimes be overwhelmingly technical.
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